Privacy Policy

Last Updated: December 2025

The Organization for Research in Otolaryngology (ORO) is committed to protecting the privacy and personal information of our members, mentors, and visitors. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website, apply for membership, or participate in ORO-related activities.

1. Information We Collect

We collect information that helps us manage membership, facilitate research collaboration, and improve user experience. This may include:

• Personal identifiers: name, email, phone number, institutional affiliation, and academic level.

• Application materials: CVs, project submissions, and membership forms.

• Technical data: IP address, browser type, and usage analytics through standard web tracking tools (e.g., Google Analytics).

• Project participation data: information related to approved projects, mentorship assignments, and research roles.

We do not collect or store financial, payment, or health information.

2. How We Use Your Information

Your information is used solely for academic, research, and administrative purposes, including:

• Reviewing membership and project applications.

• Assigning mentors, collaborators, and research teams.

• Managing access to internal ORO resources and communication tools.

• Notifying members about updates, events, or project opportunities.

• Maintaining academic records and project authorship logs.

We do not sell, rent, or trade your personal data to third parties.

3. Information Sharing

Your information may be shared only in the following limited contexts:

• With approved ORO leadership for review and coordination of member activities.

• With project mentors or affiliated institutions for approved research purposes.

• When legally required by applicable law or regulatory authority.

• Never share with students not associated with your projects without your explicit consent

• By accepting a student into your project you are aware your contact information will be shared. 

All collaborators, including mentors and institutional partners, agree to uphold ORO’s confidentiality standards when accessing member data.

4. Data Storage and Security

• All data are stored securely within encrypted environments used exclusively by ORO administrators.

• Access is limited to verified leadership members with administrative clearance.

• Documents containing personal information (e.g., CVs) are not publicly visible on the website.

5. Cookies and Analytics

The ORO website may use standard cookies or analytics tools to track site performance and visitor engagement. These tools collect anonymized data only and are used to improve functionality and design.

6. Your Rights

Members and visitors have the right to:

• Request access to their personal information.

• Request correction or deletion of inaccurate or outdated information.

• Withdraw consent to data storage at any time (may affect membership eligibility).

Requests can be sent to info@oromed.org

Members and visitors have the right to:

• Request access to their personal information.

• Request correction or deletion of inaccurate or outdated information.

• Withdraw consent to data storage at any time (note: this may affect membership eligibility).

Requests can be sent to  info@oromed.org Please include “ORO” in the subject line of your email to ensure proper routing. A member of our administrative team will review your request and respond within 7 business days of receipt.

7. Third-Party Links

Our website may contain links to external institutions, journals, or partner organizations. ORO is not responsible for the content or privacy practices of external websites.

8. Updates to This Policy

ORO may update this policy periodically. The revised version will be posted on this page with an updated date of effect.

Contact Us

For any privacy-related questions or concerns, please contact:
Organization for Research in Otolaryngology (ORO)
Email: info@oromed.org 

Phone: 404.431.9390